---
title: Workflow Automation Services from $299 | Smoothly
description: "Workflow automation for businesses in Zapier, Make, n8n, HubSpot or GoHighLevel: up to 3 workflows across 2 apps for $299, delivered in 1–3 business days."
image: https://www.smoothlyautomation.com/hubfs/Social%20Card.png
---
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- [Workflow Automation](https://www.smoothlyautomation.com/workflow-automation)
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Our Services [AI-Generated Content](https://www.smoothlyautomation.com/ai-generated-content) [CRM Setup & Organization](https://www.smoothlyautomation.com/crm-setup-and-organization) [Website Design & Development](https://www.smoothlyautomation.com/website-design-and-development) [Workflow Automation](https://www.smoothlyautomation.com/workflow-automation) Company [About](https://www.smoothlyautomation.com/about) [Blog](https://www.smoothlyautomation.com/blog) [Case Study](https://www.smoothlyautomation.com/case-study-pup-social) [Reviews](https://www.smoothlyautomation.com/reviews) [Contact Us](https://www.smoothlyautomation.com/#contact)
[Home](https://www.smoothlyautomation.com)›Workflow Automation
Workflow Automation
# Workflow Automation for Businesses.
Smoothly automates the follow-ups, data entry and reminders that eat your team's day, reducing or removing the repetitive work in your business. Essential costs $299 for up to three workflows across two apps, live in 1 to 3 business days. Anything beyond that scope is a custom build, scoped and priced on a free discovery call.
Starting from$299
[Book a Free Discovery Call](https://www.smoothlyautomation.com/meetings/jerald-mark-templin) [Send a Message](https://www.smoothlyautomation.com/#contact)
## Manual Work Doesn't Scale
Every hour your team spends on repetitive tasks is an hour not spent on growing the business. And the more the business grows, the worse it gets — unless the manual work is replaced with automation.
- Sending the same follow-up emails manually every day
- Copying data between tools that should be connected
- Manually assigning leads to the right team members
- Chasing clients for information that a form could collect automatically
- Errors and missed steps from processes that depend on memory
### What Automation Makes Possible
Hours
saved every week from automated tasks
Zero
missed follow-ups or forgotten steps
Instant
data sync between connected tools — no manual entry
## How It Works
We audit your current workflows, identify what to automate, build the automations, and hand them off running.
1
### Workflow Audit
We map out your current manual processes and identify which tasks are the best candidates for automation.
2
### Automation Design
We design the automation logic — triggers, conditions, actions, and error handling — before building anything.
3
### Build & Test
We build the automations and test them thoroughly across real scenarios to make sure they work correctly every time.
4
### Launch & Handoff
Automations go live. We walk you through how everything works and provide documentation for ongoing reference.
## What We Can Automate
Common workflows that businesses automate with Smoothly — saving hours every week.
### Follow-Up Sequences
Automated email and message sequences triggered by lead actions — so every prospect gets followed up without manual effort.
### Appointment Reminders
Automated reminders sent to clients before appointments — reducing no-shows without anyone having to send them manually.
### Data Sync Between Tools
Information entered in one platform automatically appears in another — no copy-pasting or manual data entry required.
### Lead Routing
New leads automatically assigned to the right team member based on rules — location, service type, availability, or other criteria.
### Internal Notifications
Automatic alerts to your team when something important happens — a new lead comes in, a deal moves forward, or a task is overdue.
### Automated Reporting
Scheduled reports generated and sent automatically — so you always have a clear picture of how the business is performing.
## What Essential Covers
One fixed-scope package, published in full. Anything beyond it is quoted as a custom build on a free discovery call.
Essential
$299
Best for teams that know exactly which tasks they want automated.
- Up to 3 workflows across 2 apps
- Built in Zapier, Make, n8n, HubSpot or GoHighLevel
- Instant failure alerts
- Tested against real data before handover
- Recorded walkthrough video
- 1 revision round
- Delivered in 1 to 3 business days
- 14 days of post-launch support
Not included: multi-branch logic, custom code and self-hosted n8n.
[Book a Free Discovery Call](https://www.smoothlyautomation.com/meetings/jerald-mark-templin)
### What Affects Your Quote
Up to three well-defined workflows across two apps sit at the Essential price. Projects with branching logic, many connected systems or self-hosting are quoted as a custom build.
Anything outside the Essential scope is quoted on a free discovery call, so the figure you get is based on your actual systems and process — not a guess. Here is [exactly what happens on that call](https://www.smoothlyautomation.com/#discovery), and what you walk away with.
### How Payment Works
**Payment.** Every engagement is split in two: 50% is paid before work begins, and the remaining 50% on completion.
**Software is purchased directly by you.** Any platform the service runs on — HubSpot, Zapier, Make, n8n, content and scheduling tools and hosting — is bought and held in your own account. We configure what you own rather than reselling or marking up subscriptions, so the account, the billing and the data stay yours.
## The Platforms We Build On
We build on all three of the major automation platforms, which means we have no stake in which one you end up using — only in picking the one that actually fits.
### Zapier
Simple, reliable, self-maintainable
The largest app directory of any platform and the gentlest learning curve. If your workflow runs as a straight line — form submitted, contact created, notification sent — or you use a niche tool only Zapier supports, this is usually the right answer. Your team can maintain Zaps themselves, which is a real long-term saving.
- Multi-step Zaps with filters and conditional paths
- Auditing inherited accounts and fixing Zaps that fail silently
- Cutting task consumption on Zaps that trigger too often
### Make
Branching logic and data transformation
A visual canvas where scenarios are drawn as diagrams rather than step lists. When a workflow branches, loops, or needs data restructured mid-flow — splitting orders into line items, merging records, reshaping payloads — Make keeps that complexity readable instead of hiding it.
- Multi-branch scenarios with routers, filters and iterators
- Direct HTTP and API modules for tools with no ready-made connector
- Migrating from Zapier, and optimizing scenarios to cut operations cost
### n8n
AI workflows, custom code, and self-hosting
The one we reach for when automation needs to think. AI agents, LLM steps and document processing are native building blocks, any step can drop into real JavaScript or Python, and it can run on infrastructure you own so workflow data never leaves your environment.
- AI-assisted workflows — summarize enquiries, classify leads, extract document data
- Custom code steps where no-code blocks run out
- Self-hosted deployment: VPS provisioning, Docker, SSL, backups and upgrades
### How We Choose Between Them
Two questions decide it: **can this workflow be drawn as a straight line, and does it need to think?**
- **Straight line** — form submitted, contact created, notification sent → **Zapier**, especially if your team will maintain it.
- **Branches, loops, or heavy data reshaping** → **Make**.
- **AI steps, custom logic, or data that must stay on your infrastructure** → **n8n**.
- **Everything inside one platform already** — if the whole workflow lives in HubSpot or GoHighLevel, its built-in automation is usually the right tool and no middleware is needed. We will tell you when that is the case.
Smoothly Automation is an independent consultancy and is not affiliated with, sponsored by, or endorsed by Zapier Inc., Make (Celonis), n8n GmbH, HubSpot, Inc., or GoHighLevel (HighLevel). Zapier®, Make®, n8n®, HubSpot and GoHighLevel are trademarks of their respective owners. Features and pricing change — verify current details on the official [Zapier](https://zapier.com), [Make](https://www.make.com), [n8n](https://n8n.io), [HubSpot](https://www.hubspot.com) and [GoHighLevel](https://www.gohighlevel.com) websites.
## What an Automation Looks Like
The shape of what we build, before we build it.
How a workflow automation runs A trigger fires, conditions route the work, actions run in parallel, and everything is logged. A separate error route flags failures rather than failing silently. Trigger form, email, deal stage Conditions route by source, value Action email, task, CRM update Action notify the right person Done logged and visible Error route Failures get flagged — never silent
## Frequently Asked Questions
Everything you need to know about workflow automation with Smoothly.
How Much Does Workflow Automation Cost?+
Smoothly's Workflow Automation Essential package costs $299 for up to three workflows across two apps. All prices are in USD. Anything beyond that scope is a custom build, scoped and priced on a free discovery call.
What Types of Tasks Can Smoothly Automate?+
Smoothly automates repetitive tasks such as lead follow-up, lead routing and task assignment, data entry between tools, appointment and invoice reminders, internal notifications and scheduled reporting.
What Tools Does Smoothly Use to Build Automations?+
Smoothly primarily uses Make (formerly Integromat), Zapier and n8n, along with native automation features in platforms like HubSpot and GoHighLevel. The right tool depends on your existing systems and how complex the automation is, and n8n is often Smoothly's pick for advanced workflows with AI steps or custom logic.
Do I Need Technical Knowledge to Use the Automations?+
No. Smoothly builds and configures every automation for you, then walks you through how it works, and Essential includes a recorded walkthrough video. The automations run in the background, so your team just gets the time back.
How Much Time Can Workflow Automation Save My Business?+
It depends on how many manual tasks are automated and how often they run, but automating a few key workflows typically gives a team back several hours a week. Follow-ups, data entry between tools and appointment reminders are usually where Smoothly's automations save the most time.
How Long Does It Take to Build a Workflow Automation?+
Smoothly delivers the Workflow Automation Essential package, up to three workflows across two apps, in 1 to 3 business days. Larger projects are custom builds, scoped and priced on a free discovery call.
What If an Automation Breaks or Stops Working?+
Smoothly builds every automation with error handling, so failures are flagged and logged instead of being silently missed. Essential includes instant failure alerts and 14 days of post-launch support. After that, Smoothly offers ongoing support and fixes on a monthly retainer, on terms set per service.
Which Platform Will You Use for My Automations?+
Smoothly uses whichever platform genuinely fits the workflow. Zapier suits straight-line automations your team can maintain; Make suits branching, looping and data-heavy scenarios; n8n suits AI steps, custom code and self-hosted setups. Smoothly builds on all three, so the recommendation is not shaped by which platform we happen to know. If the workflow lives entirely inside HubSpot or GoHighLevel, we will say so and use its built-in automation instead.
Can Smoothly Set Up Self-Hosted n8n on Our Own Server?+
Yes. Smoothly handles self-hosted n8n deployment end to end: VPS provisioning, Docker configuration, domain and SSL setup, environment variables, automated backups, and version upgrade procedures. Self-hosting keeps workflow data on infrastructure you control, which matters for businesses with privacy or compliance requirements. Note that self-hosting shifts server maintenance onto you or your implementer, so ongoing monitoring is available as a retainer.
Can You Migrate Our Automations From One Platform to Another?+
Yes. There is no one-click migration between Zapier, Make and n8n because each models logic differently, so workflows are rebuilt rather than imported. Smoothly audits what exists, rebuilds it on the new platform, runs both in parallel until the new versions are verified, then switches over. Migration is also a good moment to fix the workarounds that accumulated on the old platform instead of porting them across.
Can You Fix or Take Over Automations Someone Else Built?+
Yes, and it is a large share of our work. Smoothly audits the existing account, documents what each automation does, identifies duplicates and silent failures, consolidates what overlaps, and adds alerting so future problems surface immediately. If some workflows have genuinely outgrown their current platform, we will say so and show what moving them would involve.
## Pairs Well With
Most of our work connects — here's what usually comes next.
### [CRM Setup & Organization Automation works best on a CRM that's structured properly in the first place. Learn more →](https://www.smoothlyautomation.com/crm-setup-and-organization)
### [Website Design & Development A site built to capture leads gives your automations something to act on in the first place. Learn more →](https://www.smoothlyautomation.com/website-design-and-development)
### [Zapier, Make & n8n See which automation platform fits your workflow — and why we would recommend it. Learn more →](https://www.smoothlyautomation.com/workflow-automation#platforms)
Page last reviewed: October 2026
## Ready to Get Hours Back Every Week?
Book a free discovery call and we'll identify exactly which tasks in your business are best suited for automation.
[Book a Free Discovery Call](https://www.smoothlyautomation.com/meetings/jerald-mark-templin)
[Smoothly](https://www.smoothlyautomation.com)
Building connected and scalable systems that reduce manual work, improve efficiency, and support long-term growth.
[info@smoothlyautomation.com](mailto:info@smoothlyautomation.com)
[mailto:info@smoothlyautomation.com](mailto:info@smoothlyautomation.com)
#### Services
- [AI-Generated Content](https://www.smoothlyautomation.com/ai-generated-content)
- [CRM Setup & Organization](https://www.smoothlyautomation.com/crm-setup-and-organization)
- [Website Design & Development](https://www.smoothlyautomation.com/website-design-and-development)
- [Workflow Automation](https://www.smoothlyautomation.com/workflow-automation)
#### Company
- [About](https://www.smoothlyautomation.com/about)
- [Blog](https://www.smoothlyautomation.com/blog)
- [Case Study](https://www.smoothlyautomation.com/case-study-pup-social)
- [Reviews](https://www.smoothlyautomation.com/reviews)
© 2026 Smoothly. All rights reserved.
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